Run your video business from one place — not multiple tools.
From your first quote to the final video delivery, Kollabhouse allows you to manage the entire client workflow for video projects in one platform.
Tired of juggling multiple tools just to manage a single client?
Most videographers are stuck bouncing between Slack, Trello, Docusign, Google Drive, Stripe, and Frame.io just to keep one project on track. Kollabhouse pulls it all into one clean workspace — built for video creators — so proposals, feedback, and payments finally live in the same place.
Creative work shouldn't feel like project management.
Sending PDFs for signatures
Chasing clients for approvals
Sharing drafts with messy Google Drive links
Clients giving feedback by email / WhatsApp
Version control hell
Getting ghosted for payment
Trying to look professional using duct-taped tools
Coordinating schedules across multiple calendars
Kollabhouse replaces all of that.
Everything you need, nothing you don't.
Personal Dashboard
Centralized workspace for all your projects
Proposals
Create and send professional proposals
Quotes
Create and send quotes right from a project - ideal when you do not need a full proposal
Team collaboration
Invite admins, members, and viewers so everyone can work on the same projects in one workspace
Impressive Client Portals
Branded client portals for each project (custom branding on Studio)
Invoicing
Streamlined invoicing and payment tracking
Contracts
Digital contracts with e-signatures
Video Review Tool
Timestamp comments and annotations
Messaging
Built-in messaging for client communication
Asset & Branding Uploads
Organized asset management
Custom Project Questionnaires
Gather client requirements easily
Calendar & Scheduling
Manage availability and bookings
So how does Kollabhouse actually work
Step 1
Send a Proposal
Create and send a professional proposal in minutes.
Step 2
Client Accepts → Portal Created Automatically
As soon as they accept, a project and client portal are created instantly.
Step 3
Manage the Entire Project in One Place
- Client uploads assets
- Timeline keeps everyone aligned
- Built-in messaging
- Video review & approvals
Step 4
Get Paid & Deliver
Approve, invoice, and deliver final files without leaving the platform.
How Videographers Actually Run Projects Today
See how Kollabhouse compares to the tools you're using today. One platform replaces them all.
Flexible pricing
Free trial
Get started with no commitment, test the full project flow
Features:
- ✓Full pro features
- ✓10 GB Storage
- ✓Free forever
- ✓1 project
- ✓No credit card required
Pro
For solo creators, freelancers and independents
Features:
- ✓Unlimited projects
- ✓Unlimited clients
- ✓Proposals & contracts
- ✓Invoices & payments
- ✓Video review & comments
- ✓Deliverable approvals
- ✓Version control
- ✓Client portal
- ✓Email notifications
- ✓All core features
Studio
For studios, agencies & creative teams
Features:
- ✓Everything in Pro
- ✓Invite up to 5 team members
- ✓Team roles & permissions
- ✓Custom client portal branding
Everything you need to run a video project — in one client portal.
Proposals, onboarding, timelines, messaging, video review and delivery — without juggling multiple tools.
Your Dashboard
Your central hub for all projects and clients. See everything at a glance, jump into any project, and manage your workflow from one place.
- Dashboard view of all active projects
- Quick access to clients, timelines, and messages
- One place to run your business
Best for: staying on top of all your projects
Proposal Builder
Create clear, professional proposals with scope, deliverables, and pricing. Clients accept with one click and a project is created automatically.
- Less chasing; approvals happen in the portal
- Scope and terms live in one place
- Repeat clients can be invited back to the same portal
Best for: winning work without the email ping-pong
Client Portal
Clients see one clean place: their project. They upload assets, complete the questionnaire, and see exactly what’s next on the timeline.
- No account required for clients
- All project steps and files in one link
- Clear progress so clients stay aligned
Best for: keeping clients organised and informed
Project Timeline
A single timeline shows the full workflow. Client steps and your steps are visible to everyone, and completion moves the project forward.
- End-to-end visibility for you and the client
- Mark stages complete to show progress instantly
- Fewer "what’s the status?" questions
Best for: visibility and fewer status updates
Messaging
Project messaging keeps every conversation in one thread. No more digging through email or losing feedback in a long chain.
- One thread per project
- Feedback and approvals stay with the project
- Less email, more clarity
Best for: keeping communication in one place
Video Review & Draft Approvals
Share drafts and collect feedback in the portal. Review and approvals stay tied to the project so nothing gets lost.
- Drafts and feedback in one place
- Clear approval steps on the timeline
- Professional delivery when the project is done
Best for: draft feedback and final sign-off
Custom Client Questionnaire
Build project-specific questions so clients share creative direction, goals, and preferences before you start. Responses are saved to the project.
- Add custom questions per project or template
- Collect briefs and creative direction in one place
- Client answers feed straight into the project
Best for: getting a clear brief before production
Invoicing
Create and send professional invoices from the portal. Track status, set payment terms, and keep billing tied to the project.
- Generate invoices from quotes or from scratch
- Send via link; clients view and pay in the portal
- Status and history in one place
Best for: getting paid without leaving the platform
Contracts
Send contracts for signature inside the portal. Terms, scope, and sign-off live with the project so nothing gets lost.
- Digital contracts with e-signature
- Signed documents stored on the project
- Clear audit trail for you and the client
Best for: professional agreements without paper
Quotes
Build and send detailed quotes with line items, deliverables, and pricing. Clients can accept in the portal and turn quotes into projects.
- Structured line items and totals
- Convert accepted quotes to projects
- Pricing and scope in one place
Best for: clear pricing and fast approvals
Calendar
See project milestones, deadlines, and bookings in one calendar. Plan ahead and keep clients aligned on dates.
- Timeline and delivery dates in one view
- Bookings and availability in one place
- Fewer scheduling mix-ups
Best for: planning and hitting deadlines
Notifications Centre
One place for project updates, client messages, approvals, and delivery alerts. Stay in the loop without checking six apps.
- All project and client activity in one feed
- Filter by project or type
- Mark read and act from one place
Best for: never missing an update
Teams
Invite team members, assign roles, and collaborate on projects. Permissions and access stay under your control.
- Add collaborators to projects or workspace
- Control who sees what
- One place for the whole team
Best for: collaborating without the chaos
Assets & Branding
Clients upload logos, guidelines, and reference files in the portal. Everything is stored on the project so you have what you need when you need it.
- Dedicated asset upload per project
- Brand guidelines and references in one place
- No more chasing files over email
Best for: having brand assets when you need them
Interactive Workflow Demo
See the full Kollabhouse flow — from enquiry to paid delivery
Loved by videographers worldwide
See what our community has to say about Kollabhouse
Before Kollabhouse, I was sending proposals in one tool, contracts in another, invoices separately, and getting feedback through endless email threads. Having everything in one client portal makes the whole process feel way more professional.
The biggest win for me is how much clearer the client experience feels. My clients can view the proposal, sign off, upload files, leave feedback, and keep track of the project without me having to explain everything over email.
Kollabhouse makes my business look more organised than it used to feel behind the scenes. It helps me manage client projects, approvals, and payments in one place instead of jumping between Google Drive, email, invoices, and feedback links.
Your questions, answered
Get quick answers to the most common questions about our platform and services.
See All FAQ'sWhat can I see on my dashboard?
+How do I organize my projects?
+How do I create a proposal?
+Can I include video examples in proposals?
+What happens after I send a proposal?
+Ready to run your projects in one place?
Start a free trial and set up your workspace in minutes.